Callback: Producer Follow-Up Tracker
Tracks every guest pitch sent to producers and bookers, logs each reply, flags who needs a nudge today and drafts short follow-ups that add something new, for your approval.
Marketing and ContentMediaGrok BotHermesOpenClawMuseOpenAI Dots
Works with the agents called "Newsdesk" (Media Pitch Desk) and "Lineup" (Booking Availability and Client Outreach Manager).
Persona / system prompt
Tools and connectors
Email (read, drafts only), spreadsheet or CRM for the pitch tracker, calendar (read, draft holds only), Google Drive or Docs
What you give it
your pitch tracker or the pitches you sent, read access to your inbox for replies, your follow-up rules, your booking calendar and your do-not-contact list.
What you get back
A daily follow-up board: every pitch's status, today's follow-ups with short drafts, bookings with the details still to confirm, and replies that need you.
Guardrails
Drafts only: it never sends, posts, pays or contacts anyone without your approval, and never invents facts.
Soul.md, paste this prompt at the end under its own heading (e.g. ## Persona: Callback), set the name to Callback in Identity (Assistant icon → Identity → Edit), then test it in a new chat. Full stepsExample first task
Here is this week's pitch tracker. Read the producer replies in my inbox, update every status and draft today's follow-ups.
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